Schedesk is an all-in-one hybrid workplace management platform that includes desk booking, office attendance tracking, vacation management, lunch coordination, and Slack integration.

How much does Schedesk cost?

Schedesk costs $1 per employee per month with a $10 minimum. All features are included with no hidden fees. We offer a 60-day free trial with no credit card required.

Does Schedesk integrate with Slack?

Yes! Schedesk has a native Slack integration that allows employees to book desks, check attendance, and request vacation directly from Slack without leaving their workflow.

Is there a mobile app?

Yes, Schedesk has mobile apps for iOS and Android, allowing employees to book desks and manage their schedule on the go.

Can I manage multiple office locations?

Absolutely! Schedesk supports unlimited locations, floors, and offices. Each location can have its own floor plans and desk configurations.

How does the free trial work?

The 60-day free trial gives you full access to all features. No credit card is required to start. At the end of the trial, you can choose to subscribe or your data will be retained for 30 days.

Yes, Schedesk is GDPR ready. We use industry-standard encryption (AES-256) for sensitive data and follow security best practices including rate limiting and CSRF protection.

Privacy Policy

Name: Schedesk
Price: 1.00 USD
Availability: InStock
Rating: 4.8 (127 reviews)
Author: Schedesk

Last updated: February 3, 2025

Schedesk ("we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data when you use our desk booking and workplace management platform ("Service").

This policy is designed to comply with the General Data Protection Regulation (GDPR), the California Consumer Privacy Act (CCPA), and other applicable data protection laws.

1. Data Controller

Schedesk acts as the data controller for personal data collected through the Service. For company-managed accounts, your employer may also act as a data controller or joint controller for employee data processed through the platform.

For data protection inquiries, contact us at schedesk@gmail.com.

2. Personal Data We Collect

2.1 Data You Provide

Account information: name, email address, and password when you create an account
Profile information: profile picture, job title, and department
Company information: company name and workspace settings provided by administrators
Payment information: billing details processed securely through Stripe (we do not store full payment card details)

2.2 Data Generated Through Use

Booking data: desk reservations, check-in/check-out times, and workspace preferences
Attendance data: office attendance records and work-from-home status
Vacation data: leave requests, PTO balances, and approval history
Lunch orders: meal selections and dietary preferences

2.3 Automatically Collected Data

Device information: browser type, operating system, and device identifiers
Usage data: pages visited, features used, and interaction patterns
Log data: IP address, access times, and referring URLs
Cookies: essential cookies for authentication and session management (see Section 8)

3. Legal Basis for Processing (GDPR)

We process your personal data under the following legal bases:

Contract performance: processing necessary to provide the Service you have subscribed to
Legitimate interests: improving our Service, ensuring security, and preventing fraud
Consent: where you have given explicit consent, such as for optional analytics cookies or marketing communications
Legal obligation: compliance with applicable laws and regulations

4. How We Use Your Data

We use your personal data to:

Provide, maintain, and improve the Service
Process desk bookings, attendance, and vacation management
Authenticate your identity and secure your account
Process payments and manage subscriptions
Send transactional notifications (e.g., booking confirmations, reminders)
Provide customer support
Generate aggregated, anonymized analytics for administrators
Comply with legal obligations

5. Data Sharing and Third Parties

We share personal data only as necessary:

Stripe: payment processing (Stripe Privacy Policy)
Slack: workspace integration, if enabled by your administrator (Slack Privacy Policy)
Google: OAuth authentication, if you choose to sign in with Google (Google Privacy Policy)
Resend: transactional email delivery
Your employer: administrators in your organization can access booking, attendance, and leave data as part of workplace management

We do not sell your personal data to third parties. We do not share your data for advertising purposes.

6. Data Retention

We retain your personal data for as long as:

Your account remains active
Necessary to provide the Service
Required by applicable law (e.g., tax and accounting records)

When you or your administrator deletes an account, we will delete or anonymize associated personal data within 30 days, unless retention is required by law. Aggregated, anonymized data that cannot identify you may be retained indefinitely.

7. Your Rights

Depending on your location, you have the following rights regarding your personal data:

Under GDPR (EEA/UK residents)

Access: request a copy of the personal data we hold about you
Rectification: request correction of inaccurate data
Erasure: request deletion of your data ("right to be forgotten")
Portability: receive your data in a structured, machine-readable format
Restriction: request limitation of processing in certain circumstances
Objection: object to processing based on legitimate interests
Withdraw consent: withdraw consent at any time where processing is based on consent

Under CCPA (California residents)

Right to know what personal information is collected
Right to delete personal information
Right to opt out of the sale of personal information (we do not sell data)
Right to non-discrimination for exercising your privacy rights

To exercise any of these rights, contact us at schedesk@gmail.com. We will respond to requests within 30 days.

8. Cookies

We use the following types of cookies:

Essential cookies: required for authentication, session management, and security (CSRF protection). These cannot be disabled as they are necessary for the Service to function.
Functional cookies: remember your preferences such as theme settings and language
Analytics cookies: help us understand how the Service is used (only with your consent)

You can manage your cookie preferences through the cookie consent banner or your browser settings.

9. Data Security

We implement industry-standard security measures to protect your data:

AES-256 encryption for sensitive data at rest
TLS/HTTPS encryption for data in transit
Secure password hashing (bcrypt)
CSRF protection on all forms
Regular security audits and vulnerability assessments
Role-based access control

While we take reasonable precautions, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee absolute security of your data.

10. International Data Transfers

Your data may be processed in countries outside your country of residence. When transferring data outside the EEA/UK, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses (SCCs) approved by the European Commission.

11. Children's Privacy

The Service is not intended for children under 16 years of age. We do not knowingly collect personal data from children. If we discover that a child has provided us with personal data, we will promptly delete it.

12. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by posting the updated policy on this page and updating the "Last updated" date. For significant changes, we may also notify you via email.

13. Contact Us

For privacy-related questions, data requests, or complaints, contact us at:

Email: schedesk@gmail.com

If you are in the EU/EEA and believe your data protection rights have been violated, you have the right to lodge a complaint with your local Data Protection Authority (DPA).